Hosting a Conference in Chicago?
Let United Bus Be Your One-Stop Planning Partner.
Planning a conference in a major city like Chicago is full of potential, but it also comes with plenty of moving parts. From selecting a venue to managing transportation and vendor coordination, the logistics can quickly become overwhelming.
At United Bus, we make it simple.
Based right here in Chicago, we’ve worked at nearly every major event venue, shuttled to almost every hotel, and coordinated events of all sizes across the city. Whether you’re expecting 100 guests or 10,000+, we serve as your one-stop partner to make sure every detail runs smoothly.
And we do it all at no extra cost to you.
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Flexible and Customizable Corporate Contracts
We’ve Worked at Nearly Every Major Venue in Chicago
Chicago offers a wide range of venues, and chances are, we’ve already worked there. This means we know the ins and outs: where to stage vehicles, which entrances work best, what times to avoid traffic, and who to contact if plans change.
Popular Venues We Regularly Service:
- Navy Pier
- Hyatt Regency Chicago
- Marriott Marquis (McCormick Place access)
- Swissôtel & Fairmont Chicago
- The Geraghty
- Morgan Manufacturing
- City Winery
- Fulton Market industrial-style spaces
- Dozens of downtown and airport-area hotels
Our team can help you select a venue, connect with their staff, and even advise on hotel block planning.
Conference Planning Checklist
✅ Choose the venue
✅ Book hotel blocks (one or multiple)
✅ Schedule airport pick-ups for out-of-town guests
✅ Plan dinners and off-site activities
✅ Build a custom transportation plan
✅ Coordinate signage, permits, and city logistics
✅ Confirm on-site dispatch support and guest assistance
✅ Get connected to trusted local vendors
✅ Assign United Bus as your conference logistics partner
Sample Shuttle Schedule: Adler Planetarium Conference
Single Hotel Pickup – 4 Buses Rotating Every 15 Minutes
Venue: Adler Planetarium
Hotel: Hyatt Regency Chicago
Goal: All guests arrive by 9:00 AM
Service Window: 7:00 AM – 9:00 AM
Time | Bus 1 | Bus 2 | Bus 3 | Bus 4 |
7:00 AM | Departs hotel | — | — | — |
7:15 AM | — | Departs hotel | — | — |
7:30 AM | — | — | Departs hotel | — |
7:45 AM | — | — | — | Departs hotel |
8:00 AM | Departs hotel | — | — | — |
8:15 AM | — | Departs hotel | — | — |
8:30 AM | — | — | Departs hotel | — |
8:45 AM | — | — | — | Departs hotel |
Shuttle Planning – This Is Just the Beginning
This schedule represents a basic shuttle loop—one hotel, one venue, four buses staggered to ensure smooth guest arrivals. But real-life shuttle operations can quickly become more complex:
- Multiple hotels or pickup points
- Varying guest arrival/departure patterns
- Breakout sessions at different times
- Off-site dinners or second-day activities
- Traffic, weather, or special access restrictions
That’s where we come in.
At United Bus, we don’t just run the buses, we help build the entire movement plan, from scheduling and signage to live adjustments during the event. And we do all of that at no additional cost to you. You focus on your event, we’ll make sure everyone gets where they need to go.
Let us know your guest count, hotel list, and event times, and we’ll take care of the rest.
We Help You Find Receptions, Dinners, and After-Hours Fun
In Chicago, what happens outside the conference room is just as important as what happens in it. We help you take full advantage of the city’s world-class food and culture.
Best Neighborhoods for Event Dinners or Mixers:
- Fulton Market – Chic, lively, and home to some of the city’s top restaurants
- River North – Great for happy hours and upscale lounges
- West Loop – Perfect for chef-driven private dining and walkable options
- Gold Coast – Elegant spaces and fine dining, great for VIP events
Whether you’re planning a welcome dinner, a rooftop mixer, or a post-event celebration, we’ll guide you through the options and provide transportation to and from all your destinations.
Why Conference Planners Choose United Bus
We don’t just offer a ride, we offer peace of mind. Our team works behind the scenes to ensure your guests are where they need to be, when they need to be there, with zero confusion or delays.
Why United Bus is Chicago’s Trusted Conference Partner:
- Based in Chicago with deep local expertise
- Experience at nearly every major venue and hotel
- Real-time flexibility with staff and vehicles
- Tour guides and dispatchers available for guest support
- Vehicle options ranging from motor coaches to Sprinters
- Concierge-level service at no additional charge
- We coordinate directly with your venue, hotel, and vendors
You’ll Have One Point of Contact from Start to Finish
When you work with us, you won’t get bounced around. You’ll have a dedicated account manager who knows your event inside and out. We’ll help you plan, coordinate, and execute everything from transportation to vendor referrals and more.
Because we’re based here, we’re ready to react in real time, whether that’s adjusting for weather delays, providing overflow vehicles, or updating pickup locations on the fly.
We’re Not Just a Bus Company.
If you’re planning a conference in Chicago, don’t try to coordinate everything alone. With United Bus, you get a local partner who understands the city, the venues, the traffic patterns, and the vendors. We’ve helped move tens of thousands of attendees across Chicago.
Let’s work together to make your event a success from the ground up.
If you’re bringing people to Chicago, let us help you move them, and take care of every step in between.